Finance Assistant

Please note that candidates shortlisted for an interview will be contacted after the application closing date. If you do not hear from us, unfortunately, your application has not been successful on this occasion.

Due to the high volume of applications we receive, we’re unable to provide individual feedback at the pre-interview stage – but we truly appreciate your effort and interest in our organisation.

Pay: Level 8 | £14.46 per hour | £26,317 per year FTE

Hours: To be agreed | Negotiable | 14 to 21 hours per week

Closing date: Sunday 30th August

Interviews: W/C Monday 31st August

Location: 33 Woodcock Road, Norwich, NR3 3TT / Hybrid Working from Home

Application Form

Job Description

Introduction

At Nansa, we know that great people bring more than just experience, they bring fresh ideas, different perspectives, and unique strengths. That’s why this role offers a flexible hybrid working arrangement, helping you achieve a healthy work-life balance while remaining connected to a supportive and collaborative team.

We’re also open to shaping and developing the role around the successful candidate’s skills and experience. If you have strengths or interests that could add value beyond the core responsibilities, we’ll encourage you to grow, develop, and make the role your own as part of a charity that’s committed to continuous improvement and investing in its people.

Job Purpose

The Finance Assistant provides accurate, timely and efficient financial administration to support Nansa’s services and charitable activities. Working as part of the Business Support Team, the postholder helps maintain robust financial records, processes income and expenditure, supports month-end activities, and contributes to effective financial controls. The role plays an important part in ensuring that financial information is reliable, compliant, and supports informed decision-making across the organisation.

Key Responsibilities

Sales Ledger & Income Management

Maintain and reconcile the sales ledger, ensuring invoices are raised accurately and promptly
Maintain the Sage finance system, ensuring financial records are accurate, up to date and fully reconciled, processing income, expenditure and all other financial transactions in accordance with organisational procedures and internal controls.
Complete monthly retail income reconciliations; including the processing of eBay and other online income streams.
Submit four-weekly invoices through the Norfolk County Council invoicing portal and reconcile income to Sage, Investigating and resolve financial discrepancies in a timely manner.

Payments & Cash Management

Process and bank cash and cheque receipts, ensuring all transactions are accurately reconciled and recorded.
Prepare BACS payment runs, ensuring appropriate authorisation and coding of invoices and purchase orders in line with financial procedures and internal controls.
Maintain and reconcile charity bank accounts and petty cash systems across the organisation, investigating and resolving discrepancies in a timely manner.

Financial Systems and Reporting

Maintain the Sage finance system, ensuring financial records are accurate, up to date and fully reconciled, processing income, expenditure and all other financial transactions in accordance with organisational procedures and internal controls.
Provide purchase ledger cover when required.
Support monthly payroll processes, maintaining confidentiality and accuracy.
Support month-end and year-end processes, management accounts and the annual audit.
Assist with the annual Retail Gift Aid submission alongside the Head of Finance and Business Support and Charity Trading Manager.
Contribute to the continuous improvement of finance systems, controls and reporting.

Team Working

Work collaboratively with colleagues across the organisation, providing excellent customer service.
Undertake other reasonable duties that support the effective operation of the Business Support Team.

About you…

Essential Skills & Experience

Previous experience working within a finance or accounts environment including
areas such as sales ledger, bank reconciliations and general financial
administration.
Good numerical, analytical and reconciliation skills.
Experience using Sage or similar finance software.
High level of accuracy and attention to detail.
Good working knowledge of Microsoft Excel and other Microsoft Office applications.
Ability to prioritise work and meet deadlines – experience of working to month end timetables.
Strong organisational and communication skills.
Ability to work collaboratively whilst maintaining confidentiality.

Desirable Skills & Experience

Knowledge of charity finance, including restricted and unrestricted funds.
Experience in other areas of finance administration such as raising purchase orders, processing invoices and payroll.
Knowledge of management accounts preparation.
Experience of Retail Gift Aid processes

Personal Attributes

Reliable, organised and accountable.
Positive, flexible and proactive.
Methodical with excellent attention to detail.
Approachable with good customer service skills.
Committed to supporting Nansa’s values of inclusion, integrity and teamwork.

Important Information

To apply, please complete the application form above and return to: HR@nansa.org.uk

As a Data Controller, Nansa complies with the principles of the 2018 General Data Protection Regulation. Your application form will be kept for six months whether you are successful or not, then deleted or destroyed thereafter.

Nansa is committed to an inclusive working environment, promoting equal opportunities in employment, however, due to the nature of the work involved applicants must be 18 or over. That aside, we aim to ensure that no applicant or employee receives less favourable treatment or is disadvantaged on the grounds of age, disability, neurotype, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, and ethnic or national origin), religion or belief, sex (gender), or sexual orientation.

To help us measure how well we are achieving this aim and to identify and address any potential barriers in our recruitment processes, we invite all applicants to complete an online Equal Opportunities Monitoring Form. This form will be shared with you via a link in the acknowledgement email you receive after submitting your application.

Completion of the Equal Opportunities Monitoring Form is entirely voluntary and is not part of the selection process. The information collected is anonymous, contains no personal or contact details, and cannot be linked to any individual applicant. It will be used solely for statistical monitoring and to help Nansa ensure that our recruitment practices are fair, inclusive, and free from discrimination, whether intentional or unintentional.

Nansa is committed to safeguarding the wellbeing of the people we support and maintaining a safe working environment for our staff, volunteers, and partners. As part of our recruitment process, we require applicants who are invited to interview to disclose any unspent criminal convictions prior to a DBS (Disclosure and Barring Service) check being arranged. Please note that having an unspent conviction will not necessarily prevent you from being considered for employment. Each case will be assessed individually, taking into account the nature and circumstances of the offence, its relevance to the role you have applied for, and the level of honesty and transparency shown in your disclosure.

Nansa is a Disability Confident Employer.